This the main screen that displays tickets placed in columns which represent steps of a defined process. You move tickets from left to right as they go through those stages, until they reach the final one.
Ticket View contains ticket details and also a Notes and Files area for communicating with your team.
If you need to split a ticket into multiple actions, you can add a list of Tasks to it:
Tasks list is shared with other users and they can edit it if they have the rights to edit the ticket. Some tips:
Note: Tasks list is not visible to External Users.
List View is an alternative to Board View and shows your tickets in a flat list style. The Notes and Files area is also included, and you can also see all the communications across all the tickets - latest on the top.
Dashboard View is similar to List View inside projects, but it shows tickets across all projects, not just one.
Project Info is the first of the four settings pages that let you customize each project.
You can add and customize each stage of your workflow.
For each project you can define the Team Roles, assign people to them, and define their access rights. You can even define default access rights that will apply to all the other people that are not included in any roles.
You can add custom fields to your tickets, re-arrange them, define the required ones, list the choices and the default values and more!
Automation allows you to create a set of rules for each project. Each rule is a pair of a condition and an action — when a ticket fits the condition, it triggers the action.
By default each project has one default Rule — coloring red tickets with expired deadlines. You can add/edit/delete rules, change their order and pause them. When a rule can not be triggered due to problematic conditions or actions (for example, a condition about moving a ticket to a stage that does not exist anymore, or an email notification that has to be sent to a user that is not in this account anymore) — the rule is placed on hold automatically.
The right panel shows the Automation logs — when each rule was triggered and how many tickets where affected.
When adding/editing a rule, you have a set of conditions (triggers) to choose from:
When a rule condition for a ticket is met, it triggers the rule action on that ticket.
You have a set of automated actions to choose from:
The same rule applies to a specific ticket just once, unless the rule condition is modified.
When creating a rule (not when editing it later), for many conditions you can select the "apply to existing tickets as well" flag to the action. It will trigger the rule for existing tickets as well, not just to the new tickets and tickets modified in the future.
Automation is a powerful feature and can help you streamline your workflow, especially when combining multiple ones in a project. In this case the order of the rules may change the outcome, so make sure you place your rules in a correct order. You can trigger email notifications on certain conditions, track tickets that are being ignored, visually mark certain tickets with specific colors or tags and so on.
Generate Cumulative/Burndown and Bottleneck graphs, filter tickets by dates and people and export them into CSV (Excel).